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Import my existing contacts

Yes! If your data is structured, there is a good chance we can import your existing address book into System One. 

Most of our clients gathered information in a database during the time before they switched to us. In the past years, we've imported enormous databases with multiple linked tables and simple excel sheets with a few columns.

It's a job for our IT to analyse your data and write, test & execute code to map your data into our structure.

We're happy to review your database and advise you on possibilities and costs.

How to deliver?

We have some tips on how you can deliver your contacts database. 

Note: Make sure to show us your database before investing time in modifying your data. Maybe we have suggestions that save you time. 

What format should I use?
We can handle different formats, but an Excel sheet (.xlxs) works fine for us.

Can I deliver my data in multiple Excel tabs or in multiple files?
It's more cost efficient if you combine information into as few tabs/files possible.
For instance, if you have an Excel sheet that has 2 tabs with promoters and venues, try combining them, adding an extra column that describes the type of row: "venue" or "promoter".

Can you give an example of what columns my file should have?
An Excel sheet can have the following columns:

  • CompanyType
    For instance, promoter/venue
  • CompanyName
  • CompanyAddressLine1
  • CompanyAddressLine2
  • CompanyPostalCode
  • CompanyCityName
  • CompanyStateName
  • CompanyCountryName
  • CompanyWebsite
  • CompanyVatNumber
  • CompanyGeneralPhone
  • ContactFirstName
  • ContactLastName
  • ContactGender
    For instance, male/female
  • ContactEmail
  • ContactMobile
  • ContactPosition
  • ContactBirthDate

Every import is a custom process. If you have data that doesn't fit this example, discuss with us!